About the Role
Are you a proactive and organized professional with a knack for maintaining efficient office operations? LEGEARD STUDIO, a renowned architectural studio located in New York City, is seeking a detail-oriented and dynamic Office Administrator to join our team. This role plays a pivotal part in ensuring the smooth functioning of our office environment, supporting our team, and facilitating day-to-day operations.
Key Responsibilities
- Administrative Support: Provide general administrative support, including managing emails, phone calls, correspondence, and handling inquiries from employees, clients, and vendors.
- Scheduling and Calendar Management: Schedule meetings, appointments, and conference calls, and ensure that calendars are well-organized and up-to-date.
- Facilities Management: Maintain the office space by coordinating cleaning services, overseeing repairs and maintenance, and ensuring that the office is well-equipped and functional.
- Supplies and Inventory Management: Manage office supplies, order new supplies as needed, and ensure that there's an adequate inventory of necessary items.
- Budgeting and Expense Management: Assist in creating and managing budgets for office-related expenses, tracking spending, and ensuring expenditures stay within budget.
- Human Resources Support: Assist with onboarding new employees, preparing employment contracts, managing personnel records, and helping to organize company events.
- Travel Arrangements: Coordinate travel arrangements for employees, including booking flights, hotels, and transportation.
- Document Management: Organize and maintain important documents, files, and records, ensuring that information is easily accessible and properly stored.
- Communication: Serve as a point of contact for internal communication, disseminating important information to employees and ensuring everyone is informed about company news, policies, and updates.
- Office Policies and Procedures: Help establish and enforce office policies and procedures to ensure a productive and harmonious work environment.
- Event Planning: Plan and organize company events, meetings, workshops, and other gatherings.
- Vendor Management: Interact with vendors, negotiate contracts, and ensure that services provided are up to expected standards.
- Health and Safety Compliance: Ensure the office environment complies with health and safety regulations by conducting safety inspections and implementing necessary measures.
- Technology Support: Assist with basic IT-related tasks, such as troubleshooting minor technical issues, coordinating with the IT department, and helping new employees set up their workstations.
- Team Coordination: Collaborate with various departments to ensure effective communication and coordination across the organization.
- Employee Services: Handle employee-related services such as coordinating employee recognition programs, wellness initiatives, and employee assistance programs.
Qualifications
- Proven experience in office management or administration, preferably in a professional services environment.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
- Bachelor's degree in Business Administration, Office Management, or related field is preferred.
How to Apply
Ready to take on the challenge of managing the office operations at LEGEARD STUDIO? Submit your resume and a compelling cover letter detailing your qualifications and experience to careers@legeardstudio.com.
LEGEARD STUDIO is committed to fostering a diverse and inclusive workplace and encourages applications from all qualified individuals.
Please note that we are not working with recruiters for this position.
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Join LEGEARD STUDIO and become an integral part of a team that is shaping the future of design in New York City.
